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Please read this form carefully when booking your function date. The Venue Hire booking form must be signed in agreement with the Terms & Conditions below.
The Hirer shall not use the venue for any purpose other than the ‘Approved Purpose’ specified on Venue Hire Form or risk event/function be cancelled.
Venue area (garden and marquee is a non-smoking venue. Smoking is not permitted 5m from entrance.
All areas hired, including the toilets, BBQ area, lawn area and inside Marquee must be left in a clean and tidy condition. Should additional cleaning be required (above that which is normally done), the cost of this additional cleaning will be deducted from the Hirer’s Bond.
Confirmation of Booking: A signed copy of the Venue Hire Booking form together with your deposit of venue hire is needed to secure your booking.
Confirmation cannot be assumed until Venue Hire Booking form and security bond form has been signed and received.
1. Fourteen (14) days before the booking date, please confirm set-up, Venue access, catering and bar arrangements with the owner.
**Please make all bookings via our website, Please put the date of your event as your start date – This is then booked out for you the day before and the day after, allowing us more time for preparing / delivering and you more time for pick up and setting up etc.
Please be reminded to select the correct boxes at checkout. If this is a delivery then you’ll automatically be charged for a home weekday delivery and weekday collect – If you require out of hours / weekends / venue / park then please make sure before submitting that your options are stated on your invoice. If the warehouse pick up box is ticked then these will be ready for collection and no delivery is booked.
Cancellations
ALL cancellations must be received in writing.
Cancellation of the booking more than 31 days prior to the booking: Cancellation fee is original non refundable deposit loss
Lovely Jubbly Party Hire reserves the right to cancel any agreement for hiring a function area. Such actions will only be taken in the event of extreme necessity. Notice of cancellation will be given as soon as possible and any paid hire fee will be refunded.
The owner reserves the right to cancel any event or function if the owner believe that a specific event/function will affect the smooth running the owners business, it’s security or reputation.
Customer has agreed to the terms and conditions and is to pay a 20% non-refundable deposit, this then becomes a secured booking.
Without the deposit, this is not held for the customer.
The customer may make changes to the order quantities by advising Lovely Jubbly Party Hire PTY LTD in writing.
Final changes need to be advised in writing by no later than seven (7) days prior to your event.
If items are removed from a secured booking completely due to a change of mind at any stage, This is considered a loss of opportunity so fees will apply, depending on the notice given.
Please see Cancellations.
The balance of your account is due and payable thirty (30) days prior to your event – an invoice will be issued prior to this to allow final payment.
Accounts that remain unpaid will incur a weekly $25 administration fee for each week the account remains unpaid past the invoice due date. This covers admin fees.
CANCELLATION POLICY
The customer may cancel an order at any time by advising Lovely Jubbly Party Hire PTY LTD in writing, however cancellation fees will occur should the customer cancel a secured booking.
No cancellation by the customer is valid unless it has been acknowledged in writing by Lovely Jubbly Party Hire PTY LTD
Bookings cancelled within seven (7) days of the event date will be charged 100% of the total booking cost. Bookings cancelled between seven (7) and fourteen days (14) days will be charged 50% of the total booking cost.
Bookings cancelled outside the fourteen (14) days will be charged the 20% non-refundable deposit that was made at the time of booking.
Cancellations of bookings/events due to weather shall still be subject to the cancellation policy above. Lovely Jubbly Party Hire PTY LTD is in no way responsible for intemperate weather that may cause the customer to cancel their booking.
Lovely Jubbly Party Hire PTY LTD recommends you have a wet weather back up plan for outdoor events.
1. VENUE HIRE FEES: Fees are in AUD, exclude GST and are effective from July 2023.
2. PAYMENT METHOD: Payments can be made via the website.
3. BOND: The Bond ($500) can be paid in cash or bank transfer on the week of your event and will be receipted and refunded the same way to the Hirer following the event upon daylight inspection. The cost to repair any damage to Venue property during the function and any outstanding fees and additional staff wages will be deducted from the Bond. Should the cost to “make good” any damage exceed the Bond paid, the Hirer will be billed accordingly.
4. VENUE HIRE FEES: Deposit is due immediately , Half balance is due 60 days before event date, Full balance is required 30 days prior to the event date or if booking is made within 30 days of the hire date, at the time of booking.
5. CLEANING FEE: We no longer charge a cleaning fee, we ask that the venue be left as it was found, we can vacuum the following morning ourselves and we can dispose of 2 large food general waste bins and 2 smaller cans and bottle bins, we also have 3 tubs for cans and bottles that you can use, anything past this we ask for you to please remove.
Acceptance of Terms & Conditions
The Hirer acknowledges and admits that he/she has read and understands the meaning and consequences of the Terms and Conditions of this Agreement and covenants and agrees to be bound and comply with them.
I acknowledge and agree to abide by the above Terms and Conditions – Please complete the following details and SUBMIT.
1.1 The Hirer shall not use the venue for any purpose other than the ‘Approved Purpose’ specified on the Venue Hire Form, or risk the event/function being cancelled. 1.2 A non-refundable 50% deposit is required to secure your booking. This holds the times and dates for you. By paying your deposit, you agree to our terms and conditions.
2.1 Your full balance will be due no later than 30 days before your event. 2.2 Extra equipment hire or services can be booked at a later date on a separate invoice; the same deposit and balance due requirements apply. 2.3 A $500 security bond is required 24 hours before your event. This is refunded after all checks/deductions are completed post-event. Possible deductions may include:
3.1 All cancellations must be received in writing. Your event is not cancelled until you receive confirmation from Lovely Jubbly Events & Party Hire. 3.2 Cancellation of the booking more than 30 days prior to the event: Cancellation fee is the original non-refundable deposit (50%). 3.3 Cancellation of the booking 30 days or less prior to the event: Cancellation fee is 100% of total venue hire. 3.4 Under certain conditions, we may be able to move your date for a one-off fee of $250 if your event is under 60 days away. For events over 60 days away, an admin fee of $25 applies for date changes. 3.5 If you decide to cancel the booking due to something in our terms and conditions, the above fees apply as you agreed to the terms and conditions upon paying the deposit.
4.1 All hired areas, including the toilets, BBQ area, lawn area, and inside marquee, must be left in a clean and tidy condition. 4.2 If you do not intend to tidy up and clean before your vacate time, please book the additional service for us to tidy up and clean or book to return the following morning before 10am. See extra services and fees. 4.3 If the clean-up service is not booked and the venue is left messy and dirty, we will deduct from your bond. 4.4 You are required to tidy the venue to how you found it; any furniture you have moved around must be put back.
5.1 The Hirer must leave the venue as they found it, or a pack down/cleaning fee may be applied after the event. 5.3 The owner is not responsible for the storage of materials or items for your event and is subject to availability of space and must be requested. The owner will take all necessary care but accepts no responsibility for damage or loss of equipment or materials left at the venue before, during, or after your event. 5.4 We recommend organisers arrange their own insurance. Organisers are financially responsible for any damage to fittings, property, or equipment by guests, customers, or outside contractors during or after your function. Organisers are responsible for any cancellations they make due to anything listed in our terms and conditions that they did not read at the time of booking. 5.5 It is an express condition of this Agreement that the owner shall not accept liability for any damage, illness, or injury caused or found to be caused to any person or property because of acts of omissions of the Hirer, guests, invitees, or persons under their control. 5.6 The Hirer shall, if it is a requirement of the Approved Purpose, at its expense, effect and keep in force for the Hire Period a public risk policy of insurance acceptable to the owner in respect of the Venue and the Approved Purpose for an amount not less than the amount specified in this Agreement. 5.7 Damages to the venue facilities, furnishings, or fittings will be charged to the Hirer. 5.8 For prompt resolution and recognition, all concerns must be raised with the Function Manager/owner during the event. It is too late to discuss after the event. 5.9 It is the Hirer’s responsibility to ensure that the Venue is kept safe, secure, and protected against theft or unwanted guests throughout the Hire Period. 5.10 The Hirer shall not do or suffer anything to be done whereby any policy of insurance in respect of the Venue may become void or voidable or whereby the rate or premium on any policy of insurance in respect of the Venue may be increased. 5.11 The Hirer shall pay to the venue on demand all legal costs, charges, and expenses for which the venue shall become liable in consequence of or in connection with any default of the Hirer in observing or performing any of the Hirer’s covenants or obligations expressed or implied in this Agreement.
6.1 No confetti, glitter, sparklers, or smoke machines are permitted in the venue or on the grounds of the venue. (For weddings with these traditions, please discuss with us as it would be your responsibility to clean up all of it if confetti is used; this needs to be added to your contract). 6.2 The Hirer may not affix, exhibit, or permit to be affixed or exhibited upon any part of the Venue or adjacent land any placard, sign, poster, hoarding, or advertisement without the prior written consent of the venue, or otherwise than in accordance with any conditions imposed by the venue. Welcome signs are accepted. 6.3 No tape is to be used on any walls/furniture, fairy lights, etc. Anything you tie to our fences, umbrellas, etc. must be removed. The costs of removals or repairs for any damage will be deducted from the Hirer’s bond. Should the bond be insufficient to meet the cost of repairs, the Hirer will be liable for additional costs.
7.1 All liability for loss or damage to property or persons during the hire of the Venue is the responsibility of the Hirer. 7.2 The Hirer is responsible for the cost of any damages to the owner’s property incurred by guests who accidentally, wilfully, or negligently cause such damage. Please report any damage discovered prior to booking to the owner. The Hirer must promptly report to the owner any damage to or accident at the Venue during the period of hire. 7.3 The Hirer shall pay to the owner on demand all legal costs, charges, and expenses for which the owner shall become liable in consequence of or in connection with any default of the Hirer in observing or performing any of the Hirer’s covenants or obligations expressed or implied in this Agreement. 7.4 The cost to repair any damage to Venue property during the function and any outstanding fees and additional staff wages will be deducted from the bond. Should the cost to “make good” any damage exceed the bond paid, the Hirer will be billed accordingly.
8.1 Setting up & styling extra hires before your arrival can be arranged for a fee if you’d just like to turn up and have everything ready. 8.2 Adding on set up time before your event’s booked time is an additional fee of $75 per hour. 8.3 Extending your event hours to finish later than booked incurs an additional fee of $150 per hour, charged in 1-hour blocks. Music rules still apply. 8.4 Packing down of extra hires, returning furniture to place, removing decorations and balloons, disposing of food from fridges, and full clean up is charged at $250 for those who would like to book this (no fee if the venue is left as it was found). 8.5 Additional staff like bar staff, waiting staff, MC, wedding coordinator, photographer, etc. can be booked for an additional fee.
9.1 HOST duties do not include serving or mixing drinks; please book one of our RSA team for this purpose. 9.2 HOST duties do not include full waiting service throughout the event, but this can be organised if required. 9.3 HOST duties do not include being a wedding coordinator or planner; they can work with you to ensure smooth running on the day but are not qualified to take on this task. 9.4 HOST duties do not include preparing, cooking, or handling food. They can assist with tidying away your food from tables and scraping food into the bin. 9.5 HOST DUTIES include the following if required. Please contact us closer to your time with a timeline about your event and what you would like your host to be involved in:
10.1 We have qualified bar staff who are responsible for the consumption of alcohol on our premises. It is our requirement for you to book them with your event if your function requires it. We can book them on your behalf, and they will invoice you directly. RSA staff are responsible for any alcohol consumption at our venue and must be treated with respect. They will keep an eye on your guests, ensuring they do not exceed safe limits, are drinking alcohol responsibly, and will call taxis/Ubers to get them home safely.
11.1 Please respect the venue and its facilities. Any intentional or careless damage caused by the Hirer or their guests may result in costs being deducted from the bond or additional charges. 11.2 All guests are expected to behave in a respectful and responsible manner. Any behaviour deemed inappropriate or dangerous by the owner or venue staff may result in the termination of the event and immediate removal of the offending parties from the premises. 11.3 The owner reserves the right to request additional security for events at the Hirer’s expense if deemed necessary.
12.1 Smoking is permitted only in designated outdoor areas. 12.2 The venue does not accept responsibility for the Hirer’s guests’ or outside contractors’ behaviour or activities.
13.1 By signing below, the Hirer agrees to abide by these Terms and Conditions, ensuring their guests and any outside contractors adhere to these guidelines as well.
Signature of Hirer: __________________________________
Date: __________________________
Print Name: __________________________
Please sign and return this form to confirm your booking and agreement to the terms and conditions. If you have any questions or require further clarification, feel free to contact us.